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We are seeking a highly organized Volunteer Personal Assistant to support our CEO & Chairperson, Michelle Dornelly. You will manage the CEO’s schedule, including meetings, appointments, and travel. Responsibilities also include preparing and editing correspondence, reports, and presentations, and serving as a key contact between the CEO and stakeholders. This role offers a unique chance to work closely with a visionary leader and impact our community’s growth. Ideal candidates will have strong organizational skills, attention to detail, and discretion.
Responsibilities: - Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements. - Prioritise conflicting appointments, ensuring the CEO's schedule is optimised. - Act as the primary point of contact between the CEO and internal/external stakeholders. - Screen and respond to emails, phone calls, and other communications on behalf of the CEO. - Prepare and edit correspondence, reports, presentations, and other documents. - Maintain accurate records and files, both electronic and physical. - Organise and coordinate meetings, conferences, and special events, handling logistics, agendas, and materials. - Attend meetings, take minutes, and follow up on action items. - Arrange travel itineraries, accommodations, and transportation for the CEO and key personnel. - Process travel expenses and reimbursements in a timely manner. - Assist in planning, coordinating, and executing special projects and initiatives as assigned by the CEO. - Track project deadlines, deliverables, and milestones. - Handle sensitive and confidential information with utmost discretion and professionalism. - Maintain confidentiality in all communications and interactions. Task Prioritisation and Time Management: - Proactively identify priorities and manage competing demands to optimise the CEO's time. - Anticipate needs and take initiative to address them effectively. Qualifications: - Bachelor's degree preferred. - Proven experience as an executive assistant, personal assistant, or similar role supporting C-level executives. - Excellent organisational and time-management skills, with the ability to multitask and prioritise effectively. - Strong verbal and written communication skills, with exceptional attention to detail. - Proficiency in Microsoft Office Suite and other relevant software applications. - Discretion and trustworthiness in handling confidential information. - Ability to work independently with minimal supervision and collaborate effectively as part of a team. - Flexibility and adaptability to changing priorities and deadlines.
What You'll Gain as a Volunteer Personal Assistant: Direct Experience with Leadership: Work closely with CEO Michelle Dornelly, gaining unique insights into strategic decision-making and visionary leadership. Skill Development: Enhance your organizational, communication, and project management skills in a dynamic environment. Networking Opportunities: Build connections with key stakeholders and influential figures within the community and charity sector. Professional Growth: Boost your resume with hands-on experience supporting high-level executives and managing critical projects. Personal Fulfilment: Contribute to transformative changes in the community and play a key role in driving impactful initiatives. Supportive Environment: Travel expenses will be covered, and you’ll enjoy nourishing meals while working in a collaborative and supportive team. Join us and make a meaningful impact while advancing your career!
We understand that flexibility is important, so we are open to discussing a time commitment that best suits your availability. Ideally, we are looking for a commitment of 10-15 hours per week to support our CEO, Michelle Dornelly. We can arrange a schedule that accommodates your other commitments while ensuring consistent support for the CEO’s needs. If you have specific availability or constraints, please let us know, and we’ll work together to find a suitable arrangement.
