Assistant Treasurer
Arts Richmond
Bookkeeping in Xero. Analysing bank receipts across events. Weekly supplier payment run. Raising monthly sales invoices. Providing data to Treasurer for quarterly management and annual accounts. Standing in for Treasurer at Trustee meetings as needed. Arranging annual insurances. Liaising with Bank as needed. Time commitment 0.5 to 1 day per week, depending on time of year and activity levels. Working from home and/or office at ETNA, Rosslyn Road Twickenham TW1 2AR.
Arts Richmond Volunteer Assistant Treasurer Role Specification Arts Richmond, established in 1966, is an independent charity supporting the arts and culture in the London Borough of Richmond Upon Thames. There are five committees - Visual Arts, Literature, Drama, Music and Showcoach - organising a number of events and competitions throughout the year, plus a monthly newsletter to members. There is an Administrator who carries out most tasks. The committee members are also very hands-on with tasks arising in their committee work. The role of the Assistant Treasurer is to assist the Administrator and Committees in all financial transactions as well as the bookkeeping. There are approximately 100 transactions per month. The role requires approx. ½ to 1 day per week depending on the time of year and current activities. It is not large but it is varied. it would be mutually beneficial for the AT to attend some committee meetings in terms of interest in and familiarity with their activities. The current role holder will provide a handover. Arts Richmond has a serviced office at ETNA, Rosslyn Road, East Twickenham. There are shared desks and a computer available there. It is possible to work from home but you will need to attend the office at least once a month to collect relevant items. Monday mid-day would be a good time as the co-Chair is in the office then. There is free car parking available on site but it is often full in the mornings. There is pay by meter/ Ringgo on surrounding streets. The office is near St Margaret’s train station. Tasks include: - Bookkeeping and bank reconciliation in Xero - Creation of weekly payment runs to suppliers, for authorisation by the co-Chair - Monthly and ad-hoc creation of sales invoices to affiliates - Banking of occasional cash and cheque receipts - Accurate coding of transactions to the relevant Committee and Event - Analysis of bank receipts from multiple sources - Liaise with the bank re Trustee changes, etc - Arrange annual insurances - Assist Committees with budgeting for events and report actual expenditure - Provide quarterly reports to the Treasurer for preparation of quarterly management accounts to the Trustees and the AGM. Present Treasurer’s report to relevant meetings when he is unavailable to attend.
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Admin, Bookkeeping & Finance
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