Volunteer - Fundraising BBQ stall at the Richmond May Fair - Sat 10th May 2025 10am - 4pm
The Friends of St Matthias
UP TO 15 ROLES ACROSS THE STALL ON SATURDAY 10TH MAY 2025 VARYING FROM COOKING, SALES (CASHIERS), SALES DISTRIBUTION, BACKGROUND SUPPORT ROLES - RESTOCKING SECTIONS, TIDYING UP, ENSURING SURFACES CLEANED, HYGENIC, MOVING PRODUCTS FROM COOKING TO SALES ETC (please view details on roles descriptions for more info... a team project where everyone mucks in and is very enjoyable).
We are a charity focused on Preservation of a local landmark church and spire, its fabric and architecture; described by Pevsner (London 2, 1983) as Richmond's Grandest Church". We seek volunteers to help at our all-day BBQ stall at the Richmond May Fair that always occurs on the second Saturday in May each year. We have run this stall for over 25 years - its volunteers our what makes it special and such a great community event with all ages helping out. Examples of Roles: (a) Front of House Sales area (4-6) - Collecting tickets from customers who've paid, and collating orders: [assembling burger into baps + onions, sausages into rolls plus onions, back bacon x 2 into baps] for customer who then adds condiments from table themselves (tomato slices, gherkins, tomato sauces, NNQ sauces, mustards, salt & pepper etc) ... (b) Front of House Support team (4-5) - Ensures trays with cookedd meats brought from BBQ cooks to sales point, return empty trays to BBQs, ensure bread availability from store area, napkins .... Wipe down table surfaces with hygienic cleaner periodically, ensure enough hygienic gloves for all volunteers also available and for people to change regularly (min. hourly ...) Also ensuring enough cold drinks available at sales (cashier) points and refilling 'chiller/cold bins' with water/soft drinks. (c) BBQ cooking team - additional members to join helping with cooking, fat removal from griddle trays and keeping check on stock levels from each [numbered] chiller box (2-3 for each product type). Ensuring cooks provided with cold water bottles. Also ensuring there is a tray of baps ready for volunteers when seeking some food during the day (NB one chiller box used purely for the volunteers meats - burgers, sausages and bacon). (d) Sales - cashiers: - issue ticket for each product type, payment by contactless card payment (or PIN) .... else can take cash payments, but prefer card. (more secure, better additional accounting check/record). - Requires two people on each pay point all day. (4-8 people in all) - some rotation of role and to take regular breaks - ask/wait for replacement personnel e.g. after 1.5-2 hours intensive stints... - Normally it gets VERY busy on this section between 10-30-11am through to 2:30-3pm. - The sales cashiers team are supported by the "front of house back-office team", regularly supplying cold drinks for sale and refreshing / bringing more supplies as requested. (a constant need during busy periods). - This is the First point of contact with customers as the approach stall (along fenced in, Queue line approach that wraps past collection point towards the condiments table on the stall..... There is a second queue coming from the other side of the assembly point so customers can achieve a faster flow the queue and avoid long waits for their food!) (e) CAKES STALL SECTION - sales assistants supporting Angela and Margaret who manage this section (variable numbers depending on how busy it is, else people can join one of the other teams in the "Front-of-House" areas). (f) (i) Prep-Team (early in day 7am-8:30am) - (6-8 people) (ii) End of day pack-up and tidy up team - everyone available! (c12-15?) ... e.g. it takes 4 people to put up or take down a tent, requires e.g. 2 people to carry tables back to information tent (+ also get some help from May Fair volunteer team)... Tents will have been assembled day before, so first thing is to check all fixing have not been tampered with overnight and tighten-up any guide-ropes and ensure all ground pegs in place as necessary. Collect tables from the "information tent", plus any chairs ordered from the May Fair organisers. Prepare bread baps and finger rolls (partial slicing open ready for quick insert of meat at sales assembly point); Prep of fresh tomatoes into slices and put into large plastic trays ready to go to customer condiments table... Prep team includes team members finishing the site-prep from the day before: hence assembly of tables, putting plastic table cloths over and fixing with clips, wipe down all surfaces (hygienic), ready for items to go there (e.g. pay points devices, bread, napkins, cakes stall and cakes stall pay-point etc.)... Help tidy up back areas e.g. stacking of bread in racks from bakery, meat chiller boxes in close proximity to BBQ area, Water and soft drinks stores in central area easy to access (as with bread to sales area). At the end of the day (c5pm) we take down the whole of our stall and repack it back into our van. This includes: Take down and pack-away: into carry-bags and to van: i) All 6 large Coleman event shelters, ii) All 5 large Cinders BBQ's - cleanup fat residues and wipe down to put back into van flat on cardboard trays, - [these to be thoroughly cleaned another day at the church]. iii) All chiller boxes (washed out to remove meat and paper removed to bins) to van for loading; iii) Ensure all sharp knives and implements have been packed away (labelled, large plastic boxes for such items). [These to be properly cleaned with hot water later at church by others]. iv) Wipe down all tables and take back to Information tent (plus any chairs hired). Wrap up all kit and repack to correct labelled boxes and take to van for loading (as with other items, ready to go back to our lockup storage room at St Matthias, King's Road). Ensure removing all rubbish bags to bins on the Green or if full, to van for disposal off-site later. Double-check and tidy up site to ensure no rubbish left on the Green.
Administration,Catering,Community Work,Fundraising,Practical Work & DIY,Retail & Charity Shops,Youth Work,Events & Stewarding,General & Helping
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General A good character, ethical and personable, willing to work hard during the time you can give, and able to get on with all! You'll be made very welcome as part of out team on the day!
We warmly welcome all volunteers who are interested in our work - younger/older peoples of all ages, skills, religion or none, ethnicity and diversity. For the May Fair event, there are various roles we'd like to find volunteers for next May - we have put a description up on the RCVS volunteer board for more information. ... These include general management roles, cooking roles (on our commercial BBQ's), sales roles (at assembly/distribution points), sales roles (contactless payments devices via Sum Up's). Queue management roles, background roles - e.g. movement of cooked meats from BBQ's to sales area, managing cold drinks supply to sales desk points, Stock manager ref bread and meat and extras (e.g. cheese, tomatoes, relishes etal), Preparation team (e.g. set up stall early in morning, prep bread delivered to site from bakery at 7am, Switching tasks from one role to relieve someone at another position on the stall (e.g. from background to sales pay point, distribution etc.
One day event, that occurs once a year on the second Saturday in May. In 2025, this is Saturday 10th May. We welcome people doing a full day but also those able to do a who morning or afternoon session or a session from e.g. 11am through 3pm (traditionally the peak sales times).
TW9 1LX
THE GREEN, RICHMOND TW9 1LX
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