Hon Secretary/Administration trustee
The Richmond Society
Working with your trustee colleagues, you will ensure that The Richmond Society complies with the principles of good governance. This includes preparing agendas and minutes for the trustee meetings and the annual general meeting, having an overview of the charity’s administration and being the charity’s contact for email enquiries routing them to other trustees as appropriate.
• Act as the charity’s administrator and ensure that the Society complies with its constitution, charity regulations and any other relevant regulatory requirements. • Maintain an overview of the official records of the charity kept to comply with regulations and best practice. • Organise, circulate the agenda and papers, take minutes and follow up agreed actions at trustee meetings, in conjunction with the Chair. • Prepare the notice of the AGM, the agenda and papers and the minutes and in conjunction with the Webmaster, ensure the AGM notice, agenda and papers are posted on the website to ensure members receive due notice of the AGM • Take the lead in communications with the Charity Commission, including ensuring that appropriate filings are made with the Commission (such as the Annual Return, Annual Accounts, changes in trustees etc). • Maintaining a record of the Society’s policies and procedures ensuring that such policies and procedures are periodically reviewed and, where necessary, updated by the trustees. • Maintaining the Society’s Risk Register, ensuring that it is reviewed at least annually • Be the contact point for general enquiries and correspondence to the Society ensuring that enquiries are directed to the appropriate trustee. • Support initiatives to recruit new members of the Society including attending new member events. • Assist in the general running of the Society. Training will be offered with any aspects of the role such as charity regulations with which you are unfamiliar.
Administration
Admin, Basic IT skills - internet & email, Organising & Planning, People Skills
• Enjoy orderly administration • Tact, diplomacy, good listening skills and powers of persuasion. • Ability to foster and promote a collaborative team environment. • Have sufficient time to be able to fulfil the role
We believe that the role will give you a sense of satisfaction, in particular offering an opportunity to: • Serve the local community by making use of your skills and experience • Contribute positively to both the local physical and social environments • Build and develop a network with like-minded people
Variable – but probably the equivalent of half a day a week plus a monthly 2 hour trustee meeting in the evening.
N/A
Work primarily from home.
N/A
1
