Event Planning and Logistics Volunteer
Women’s Inclusive Team
We are seeking passionate and detail-oriented volunteers to assist Women's Inclusive Team in planning and managing our annual International Women's Week event, taking place on Friday 7 March 2025. You will help with practical preparations for the event, and help on the day to ensure everything runs smoothly. You will need to be available between early February and 10 March 2025.
The Women’s Inclusive Team (WIT) supports Black Muslim Somali and Bangladeshi women and their families in Tower Hamlets. To celebrate International Women's Day, WIT is hosting a special event on 7 March 2025 in London, bringing women together to celebrate achievements, share stories, and build stronger connections. We are seeking passionate and detail-oriented volunteers to assist the Women's Inclusive Team in planning and managing our annual International Women's Week event, taking place on Friday 7 March 25. Key Responsibilities are: 1. Pre-Event Planning: ● Assist with organising and coordinating event logistics, including venue preparation, equipment setup, and vendor management. ● Take part in planning meetings to align event goals and timelines. ● Support the preparation of event materials and resources (eg printing, assembling attendee packs). ● Confirm logistics and liaise with suppliers, sponsors, and vendors to ensure all elements are finalised. 2. On-the-Day Support: ● Oversee registration, attendee check-in, and issue materials. ● Provide logistical support to ensure smooth event flow (eg directing guests, assisting with seating, liaising with suppliers). ● Handle real-time troubleshooting during the event to address any emerging issues. 3. Post-Event: ● Support the breakdown and clean up of the venue once the event concludes. ● Collect attendee feedback forms and provide summaries to the event team. ● Provide input on post-event debriefs to identify improvements for future events. You will work closely with the WIT Events Team, engaging with team members and stakeholders in the lead-up to the event. You will also collaborate with other volunteers on the event day itself, contributing to a supportive and inclusive working environment. Key Dates ● Position Duration: early February to 10 March (flexible hours based on your availability). ● Event Date: Friday 7 March 2025 (you must be available for on-site tasks on this day).
Administration,Events & Stewarding
Organising & Planning
● Commitment to supporting the mission of the Women’s Inclusive Team. ● Organisational skills: Strong ability to multi task and prioritise responsibilities effectively. ● Communication Skills: confident in liaising with diverse groups of attendees, vendors, and partners. ● Attention to Detail: precision in executing logistics and ensuring no details are overlooked. ● Adaptability: Ability to handle unforeseen challenges calmly and efficiently during the event. ● Availability on Friday 7 March and flexibility from early February onwards, leading up to the event.
● Contribute to a meaningful cause that empowers local women and their communities. ● Network with WIT’s professional team and event attendees. ● Be recognised as a valued member of the WIT volunteer community. ● Work for a reputable charity with over 20 years of experience
5 to 10 hours per week (flexible) from early February until 10 March 2025.
E2 9LJ
Hybrid | Remote Our office is at Mayfield House, 202 Cambridge Heath Road, London
Bethnal Green Tube Station
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